Actually the current procedure is rather a legal issue: the contracted auditor has to be registered at the Court of Registration of Companies.
The process is the following:
1. Negotiation with auditor
2. Contract auditor
3. Register auditor at the Court of Registration
If I understood correctly, wealready have a contract with EY for 2015 (step 2), but E&Y is registered only until Dec 31, 2015 as an auditor - so step 3 is missing.
As EY will finalize the audit of our Annual Report only in Feb 2016, their registration at the court will be expired by then - so the extension of registration has to be filed to the Court.
Normally it’s B&M who files any legal documents to the Court of Registration.