Reporting Template Free a Girl
1. Basic information
Name of the organization:
Location:
Name of person conducting report:
Title/Function:
Start and end date of project:
Date of evaluation submission:
The name and role of the person approving the report for the implementing partner. This person must be duly authorized.
2. Activities (please see the intervention logic in your project proposal)
• Were activities carried out on time/as planned?
• Any activities mentioned in proposal not completed/postponed?
• Did any extra activities not planned in proposal occur?
3. Results
• Does the project function differently –better or worse- at the end of the reporting period than at the start and why? What are the biggest changes (positive: successes or negative: failures)?
• Are there any unexpected results, positive or negative? (please illustrate results with pictures, photographs, newspaper cutting etc. Add at least two life stories of beneficiaries).
• What complaints (if any) were raised by beneficiaries or others? How have these been dealt with?
4. Risk analysis
• Which of the risks described in your proposal materialized? How did you deal with them?
• Were there unexpected influences you did not foresee that influenced the project? If so, how did you deal with them?
5. Lessons Learned and proposed changes to the programme
• What were the lessons learnt during the reporting period?
• What improvements can be made to make the project more effective?
• What changes in the programme do you propose based on the evaluation?
6. Financial report
• Add to this report as an annexure the financial report or use the formats below:
Activity costs Budget for the period Actual expense variance Variance as % of budget
Total activity costs
Other costs Budget Actual Variance Variance as % of budget
Total other costs
Total activity costs and other costs
Income Budget for the period Actual received variance Variance as % of budget
Free a Girl
Other supporting partners (please specify)
Other supporting partners (please specify)
In-kind donations
Local community
Reserves
Others (please specify)
For any variance that exceeds 10% of the budget and 500 euros the reasons for the over or under-spend must be explained.