2.2. Knowledge management
The (index) terms used to describe an item (e.g., a circular document) are derived from the
digitized documents. Index terms are categorized into topical terms, geospatial names,
corporate bodies, and personal names. Topical terms refer to competencies, posts, and ranks.
These terms are conceptually interlinked via thesaurus-like associations, forming a multidimensional
semantic network for the thematic linking of the entities and concepts used to
describe governmental information. The semantic network, besides the topical subjects,
depicts and associates the established governments (corporate bodies) and their competencies,
with their geographical distribution, their posts, and their staff. Although thesauri usually
represent concepts based on topical subjects, in the case of government information, thesauri
also need to cover corporate bodies, geographic names, and personal names. The thesaurus
standard allows proper names to be included in a thesaurus of subject (topical) descriptors. In
this way, names of persons, corporate bodies, and places function within the same semantic
pool as topical terms. The interlinking of all the above is necessary to represent administrative
functions.