Step 1. Create a file to use for mail merge, such as et table, txt format text file, Access database file and so on.
Step 2. Under the Reference tab, choose Mail Merge, then bring up the Mailing tab. Click Open Data Source and select the data source you want to open, as shown below:
Select data source dialog box
Step 3. Under the Mailing tab, click Insert Merge Field to open the Insert Field dialog, as shown below:
Insert Merge Field
Step 4. Select the data fields you want to insert.
Step 5. Click the Insert button to complete the mail merge
Step 6. Under the Mailing tab, click Mail Merge Recipients. In the dialog box, select the recipients you want to send the document to, and then you can send the merged email.