1. Purpose and Scope
1.1 This work instruction outlines the process to add an item to an existing catalog and assumes there is an existing outline agreement in SAP with the Supplier.
1.2 As a result of sourcing events, catalogs are created for repetitive, high transaction volume, day-to-day procurement activities.
2. Requirements
2.1 The MJN Requester must have the following information to add an item to an existing catalog:
2.1.1 Description of the Item
2.1.2 Price
2.1.3 Part Number
2.1.4 Supplier Part Number
2.1.5 Commodity Code
2.1.6 Unit of Measure
2.2 An existing system catalog must reflect the Terms and Conditions in the executed contract.
3. Instructions
3.1 Add New Item to a Catalog:
3.1.1 The Requester must complete the required fields on the Commlink/SMT tool.
3.1.2 The Requester must then attach a quote to the Commlink/SMT tool in the attachment section, to ensure that the terms and conditions on the contract/quote will accurately reflect on the outline agreement in SAP.
3.1.3 The IBM Operations Team will evaluate and approve the request form and forward it to the Catalog Administrative team to have the item published in the catalog.
3.1.4 When the new item is added, the Requester will receive an email notification that the item is available in the outline agreement and available to purchase through the catalog.
4. Roles and Responsibilities
Roles Responsibilities
MJN Requester 1. Identifies the need for item to be added to an existing catalog and submits request through Commlink/SMT tool.
IBM Operations Team 1. Reviews request and forwards Request to the Catalog Administrative team.
IBM Catalog Administrative Team 1. Completes the request and issues e-mail notification to the MJN Requester.
5. Definitions
Terms Definitions
Catalog An online catalog the MJN Requester views prior to submitting their commodity Shopping Cart Request. Catalog content can consist of one Supplier with one or more line items, a description and an “agreed to” cost. Alternatively, the catalog can be by Commodity with more than one supplier contract contained within the catalog.
Commlink/SMT Tool IBM’s Lotus Notes (and web-enabled) tool used to process requests for creation and maintenance of Suppliers for PO and Non-PO Suppliers as well as for storing auditable documentation collected during the Supplier registration and qualification process. SMT is a module of Commlink.
6. Appendices
N/A
7. Forms and Templates
N/A
8. References
MJNSAP.PTP.SOP.002 - Indirect Purchasing Policy
MJNSAP.PTP.WI.80 - e-Buy Shopping Carts
9. Contact Information
Direct Questions about this document to:
Global Procurement Systems Administration, GPSAdmin@mjn.com
Mead Johnson Nutrition, Evansville, Indiana
1. Purpose and Scope1.1 This work instruction outlines the process to add an item to an existing catalog and assumes there is an existing outline agreement in SAP with the Supplier.1.2 As a result of sourcing events, catalogs are created for repetitive, high transaction volume, day-to-day procurement activities. 2. Requirements 2.1 The MJN Requester must have the following information to add an item to an existing catalog:2.1.1 Description of the Item2.1.2 Price2.1.3 Part Number2.1.4 Supplier Part Number2.1.5 Commodity Code2.1.6 Unit of Measure2.2 An existing system catalog must reflect the Terms and Conditions in the executed contract. 3. Instructions3.1 Add New Item to a Catalog:3.1.1 The Requester must complete the required fields on the Commlink/SMT tool.3.1.2 The Requester must then attach a quote to the Commlink/SMT tool in the attachment section, to ensure that the terms and conditions on the contract/quote will accurately reflect on the outline agreement in SAP.3.1.3 The IBM Operations Team will evaluate and approve the request form and forward it to the Catalog Administrative team to have the item published in the catalog.3.1.4 When the new item is added, the Requester will receive an email notification that the item is available in the outline agreement and available to purchase through the catalog.4. Roles and ResponsibilitiesRoles ResponsibilitiesMJN Requester 1. Identifies the need for item to be added to an existing catalog and submits request through Commlink/SMT tool.IBM Operations Team 1. Reviews request and forwards Request to the Catalog Administrative team.
IBM Catalog Administrative Team 1. Completes the request and issues e-mail notification to the MJN Requester.
5. Definitions
Terms Definitions
Catalog An online catalog the MJN Requester views prior to submitting their commodity Shopping Cart Request. Catalog content can consist of one Supplier with one or more line items, a description and an “agreed to” cost. Alternatively, the catalog can be by Commodity with more than one supplier contract contained within the catalog.
Commlink/SMT Tool IBM’s Lotus Notes (and web-enabled) tool used to process requests for creation and maintenance of Suppliers for PO and Non-PO Suppliers as well as for storing auditable documentation collected during the Supplier registration and qualification process. SMT is a module of Commlink.
6. Appendices
N/A
7. Forms and Templates
N/A
8. References
MJNSAP.PTP.SOP.002 - Indirect Purchasing Policy
MJNSAP.PTP.WI.80 - e-Buy Shopping Carts
9. Contact Information
Direct Questions about this document to:
Global Procurement Systems Administration, GPSAdmin@mjn.com
Mead Johnson Nutrition, Evansville, Indiana
การแปล กรุณารอสักครู่..
1. Purpose and Scope
1.1 This work instruction outlines the process to add an item to an existing catalog and assumes there is an existing outline agreement in SAP with the Supplier.
1.2 As a result of sourcing events, catalogs are created for repetitive, high transaction volume, day-to-day procurement activities.
2. Requirements
2.1 The MJN Requester must have the following information to add an item to an existing catalog:
2.1.1 Description of the Item
2.1.2 Price
2.1.3 Part Number
2.1.4 Supplier Part Number
2.1.5 Commodity Code
2.1.6 Unit of Measure
2.2 An existing system catalog must reflect the Terms and Conditions in the executed contract.
3. Instructions
3.1 Add New Item to a Catalog:
3.1.1 The Requester must complete the required fields on the Commlink/SMT tool.
3.1.2 The Requester must then attach a quote to the Commlink/SMT tool in the attachment section, to ensure that the terms and conditions on the contract/quote will accurately reflect on the outline agreement in SAP.
3.1.3 The IBM Operations Team will evaluate and approve the request form and forward it to the Catalog Administrative team to have the item published in the catalog.
3.1.4 When the new item is added, the Requester will receive an email notification that the item is available in the outline agreement and available to purchase through the catalog.
4. Roles and Responsibilities
Roles Responsibilities
MJN Requester 1. Identifies the need for item to be added to an existing catalog and submits request through Commlink/SMT tool.
IBM Operations Team 1. Reviews request and forwards Request to the Catalog Administrative team.
IBM Catalog Administrative Team 1. Completes the request and issues e-mail notification to the MJN Requester.
5. Definitions
Terms Definitions
Catalog An online catalog the MJN Requester views prior to submitting their commodity Shopping Cart Request. Catalog content can consist of one Supplier with one or more line items, a description and an “agreed to” cost. Alternatively, the catalog can be by Commodity with more than one supplier contract contained within the catalog.
Commlink/SMT Tool IBM’s Lotus Notes (and web-enabled) tool used to process requests for creation and maintenance of Suppliers for PO and Non-PO Suppliers as well as for storing auditable documentation collected during the Supplier registration and qualification process. SMT is a module of Commlink.
6. Appendices
N/A
7. Forms and Templates
N/A
8. References
MJNSAP.PTP.SOP.002 - Indirect Purchasing Policy
MJNSAP.PTP.WI.80 - e-Buy Shopping Carts
9. Contact Information
Direct Questions about this document to:
Global Procurement Systems Administration, GPSAdmin@mjn.com
Mead Johnson Nutrition, Evansville, Indiana
การแปล กรุณารอสักครู่..