Auto-save is switched on by default, but if for some reason you want to switch it off, do so from the
Saving and Exporting page of File > Preferences. You can also specify in this dialog how often
Sibelius automatically saves your score; the default is 10 minutes.
Backups
Each time you save, the score (with a version number added to the name) is also saved, by default,
in Backup Scores in your Scores folder. If you ever accidentally delete or mess up a score, look
in this backup folder to get the latest version you saved, or earlier versions too.
You can specify the number of backups and the folder location for backups from the Saving and
Exporting page of File > Preferences. The default number of backups is 200. Older copies are
progressively deleted to stop your disk from filling up, so don’t use this folder to store your own
backups!
Backup scores are created when you save manually, not each time Sibelius auto-saves; but unlike
auto-saved scores, backup scores are not deleted when you close Sibelius.
Catalog information
The File > Info pane can be used to enter information about your score, such as its title, composer,
arranger, copyright, and so on, which is automatically used when you publish your score on the
Internet (b 1.19 Exporting Scorch web pages). You will find that several fields are already
filled in if you specified title, composer, etc. at the time you created your score.
The right-hand side of File > Info shows you useful details about your score, such as the date it was
created, when it was last saved, how many pages, staves and bars it contains, and so on.
The values you enter into the fields in the File > Info pane can also be used as wildcards in text
objects throughout your score. For details on wildcards and how to use them in Sibelius,
b 5.16 Wildcards.
User-editable files
Sibelius allows you to create your own:
* Ideas (b 2.3 Ideas)
* House styles (b 8.2 House Style)
* Plug-ins (b 1.25 Working with plug-ins)
* Worksheets (b 1.23 Worksheet Creator)
* Arrange styles (b 3.17 Edit Arrange Styles)
* Chord symbol libraries (b 5.8 Chord symbols)
* Guitar scale diagram libraries (b 5.11 Guitar scale diagrams)
* Text and music font equivalents (b 5.1 Working with text, 8.6 Music fonts)
* Manuscript papers (b 1.21 Exporting manuscript paper)
* Feature sets (b 1.27 Keyboard shortcuts)
* Word menus (b 5.1 Working with text)
As Sibelius comes with its own sets of each of these kinds of files, any additional ones you create
are saved in a location separately from those supplied with the program. The standard files
included with Sibelius are non-deletable; you should not change anything inside the installationfolder itself (or the application package – sometimes known as a “bundle” – on Mac), which is
where they are stored.
Your own (user-editable) files are stored in specific folders inside your user account’s application
data folder of your computer, the location of which will differ depending on the operating system
you are using:
* Windows: C:UsersusernameApplication DataAvidSibelius 7.5
* Mac OS X: /Users/username/Library/Application Support/Avid/Sibelius 7.5
On Windows, you can go quickly to this location by clicking the Sibelius 7.5 (User Data) shortcut
in the Sibelius 7.5 program group in your Start menu. The application data folder is hidden
by default and will not be otherwise visible in Windows Explorer. If you wish to access this folder
via Explorer, go to Control Panel and click Folder Options from any open Explorer window.
Click the View tab and from the Files and Folders list choose Show hidden files and folders.
Inside the Sibelius application data folder you will find various folders whose names indicate the
content they contain. (On Mac, it is possible for there to be no folders at all, as they are only created
when you create or edit a file that is saved in that location.)
You can copy any appropriate file to the user area directories and Sibelius will use it when you next
start the program. Files you have added or created can also be deleted with no ill side-effects.
Scorch templates and textures
You can create your own Scorch templates and paper/desk textures. Place them inside the relevant
folder in the application data folder, and Sibelius will detect them. Scorch templates go in the
folder called Scorch templates, and textures (in Windows BMP format only) in the folder called
Textures.
Quick Look (Mac only)
Quick Look is a feature built in to Mac OS X that allows you to preview instantly the contents of
your documents directly from the Finder, without having to wait while you open the applications
that created them: simply select the document in the Finder, and hit Space. Many documents also
show thumbnail previews on the desktop and in Finder windows, and if you set Finder windows to
use Cover Flow, you can flip through folders of documents very quickly.
Sibelius fully supports Quick Look, so instead of the usual document icon, you will see a
thumbnail of the first page of the score: select it and hit Space (or click the Quick Look icon in the
Finder) to see a larger preview of the score. You can scroll through pages by grabbing the scroll bar
at the right-hand side of the preview.
Spotlight (Mac only)
Spotlight is Mac OS X’s built-in search engine. Simply click the Spotlight icon at the top right-hand
corner of the screen, or type the keyboard shortcut X-Space, and type the search term you’re
looking for. You can search for Sibelius scores using Spotlight, simply by typing the filename, or
indeed any bit of text you know is contained within (e.g. title, composer, lyrics, instrument names,
and so on). Once you’ve found one or more scores, simply hit Space to preview it using Quick
Look (see above), or double-click to open it in Sibelius.1.2 Sharing and emailing files
It’s easy to share music you have written in Sibelius with other people.
To learn more about how you can easily publish and share your music online (including as audio
tracks or videos), see b 1.3 Sharing on the web.
Sharing files with other users of Sibelius
If the person you are working with also has Sibelius, then simply send the file by email, or on
removable media such as a USB flash drive or CD-R.
Find out what version of Sibelius the person you’re sending files to is using. If they have the same
or a later version of Sibelius as you, you can simply save your file as normal and send it to them. If,
however, they have an earlier version of Sibelius (or are using an earlier version of Sibelius Student
or Sibelius First), you will need to export your score in an earlier file format before emailing.
Fortunately, Sibelius makes this very easy – Sending files via email below.
Sharing files with people who don’t use Sibelius
If the recipient doesn’t have Sibelius, there are a number of other means of sharing files with them:
* If the recipient has an iPad, ask them to download and install the Avid Scorch app. Save and
attach your score to an email for them to open on their device – b 1.18 Exporting to Avid
Scorch.
* Ask them to download and install the trial version of Sibelius from www.sibelius.com, then
send the file to them. After the trial expires, it can only print a single, watermarked page, so if
you want them to be able to print your score, this isn’t the best way.
* Publish the music on your own web site – b 1.19 Exporting Scorch web pages.
* Export a PDF of your score and send it to them – b 1.20 Exporting PDF files.
* If the recipient has another music program and wants to listen to and perhaps edit your music,
send them a MIDI file (b 1.15 Exporting MIDI files) or, preferably, a MusicXML file
(b 1.16 Exporting MusicXML files).
* If you want to send your music to somebody else so they can hear it, but you don’t need them to
see the score, you could also export an audio file from Sibelius and then either burn it to an
audio CD or compress it into an MP3 file and send it via email – b 1.12 Exporting audio
files.
* If you want to send your music to somebody else so they can hear it, and you do need them to
see the score, you can export a video file from Sibelius – b 1.13 Exporting video files.
* If you want to publish your music online for people to view and print – or use a video- or audiosharing
service – Sibelius can export a suitable file and upload it directly to your
Score Exchange, YouTube, Facebook or SoundCloud account – b 1.3 Sharing on the webSending files via email
Sending files by email is very easy, using Sibelius’s built-in emailing feature. Simply choose File >
Share > Send Using Email and enter your email address at the top of the pane, then type the
email address of the person you want to send your score to, along with any message you wish to
send, and click the Send Email button:
By default, Sibelius also sends a copy of the email and attachments to your email address, which
allows you to keep track of emails you’ve sent previously – if you would rather not receive copies of
the emails you send in this way, simply uncheck Send me a copy of this email.
Using the various options above the message details, you can choose to send any combination of:
* A Sibelius 7.5 score.
* A file for opening in a previous version of Sibelius.
* PDF files of the score and or parts.
By default, Sibelius sends a Sibelius 7.5 score and a PDF file (of the score only).
If you choose to send a file for opening in an earlier version, you can choose which version (as far
back as Sibelius 2) from the drop-down list. When you send the email, Sibelius exports a copy of
the score in the earlier format and attaches it to the email.
If you choose to send a PDF file, you can choose from three options:
* Score only exports only the full score.
* Score and all parts (one file) exports the full score and a single copy of each part into a single
PDF file.1.3 Sharing on the web
The File > Share page houses all of Sibelius’ features
for sharing and publishing your music,
offering integration
Auto-save is switched on by default, but if for some reason you want to switch it off, do so from theSaving and Exporting page of File > Preferences. You can also specify in this dialog how oftenSibelius automatically saves your score; the default is 10 minutes.BackupsEach time you save, the score (with a version number added to the name) is also saved, by default,in Backup Scores in your Scores folder. If you ever accidentally delete or mess up a score, lookin this backup folder to get the latest version you saved, or earlier versions too.You can specify the number of backups and the folder location for backups from the Saving andExporting page of File > Preferences. The default number of backups is 200. Older copies areprogressively deleted to stop your disk from filling up, so don’t use this folder to store your ownbackups!Backup scores are created when you save manually, not each time Sibelius auto-saves; but unlikeauto-saved scores, backup scores are not deleted when you close Sibelius.Catalog informationThe File > Info pane can be used to enter information about your score, such as its title, composer,arranger, copyright, and so on, which is automatically used when you publish your score on theInternet (b 1.19 Exporting Scorch web pages). You will find that several fields are alreadyfilled in if you specified title, composer, etc. at the time you created your score.The right-hand side of File > Info shows you useful details about your score, such as the date it wascreated, when it was last saved, how many pages, staves and bars it contains, and so on.The values you enter into the fields in the File > Info pane can also be used as wildcards in textobjects throughout your score. For details on wildcards and how to use them in Sibelius,b 5.16 Wildcards.User-editable filesSibelius allows you to create your own:* Ideas (b 2.3 Ideas)* House styles (b 8.2 House Style)* Plug-ins (b 1.25 Working with plug-ins)* Worksheets (b 1.23 Worksheet Creator)* Arrange styles (b 3.17 Edit Arrange Styles)* Chord symbol libraries (b 5.8 Chord symbols)* Guitar scale diagram libraries (b 5.11 Guitar scale diagrams)* Text and music font equivalents (b 5.1 Working with text, 8.6 Music fonts)* Manuscript papers (b 1.21 Exporting manuscript paper)* Feature sets (b 1.27 Keyboard shortcuts)* Word menus (b 5.1 Working with text)As Sibelius comes with its own sets of each of these kinds of files, any additional ones you createare saved in a location separately from those supplied with the program. The standard filesincluded with Sibelius are non-deletable; you should not change anything inside the installationfolder itself (or the application package – sometimes known as a “bundle” – on Mac), which iswhere they are stored.Your own (user-editable) files are stored in specific folders inside your user account’s applicationdata folder of your computer, the location of which will differ depending on the operating system
you are using:
* Windows: C:UsersusernameApplication DataAvidSibelius 7.5
* Mac OS X: /Users/username/Library/Application Support/Avid/Sibelius 7.5
On Windows, you can go quickly to this location by clicking the Sibelius 7.5 (User Data) shortcut
in the Sibelius 7.5 program group in your Start menu. The application data folder is hidden
by default and will not be otherwise visible in Windows Explorer. If you wish to access this folder
via Explorer, go to Control Panel and click Folder Options from any open Explorer window.
Click the View tab and from the Files and Folders list choose Show hidden files and folders.
Inside the Sibelius application data folder you will find various folders whose names indicate the
content they contain. (On Mac, it is possible for there to be no folders at all, as they are only created
when you create or edit a file that is saved in that location.)
You can copy any appropriate file to the user area directories and Sibelius will use it when you next
start the program. Files you have added or created can also be deleted with no ill side-effects.
Scorch templates and textures
You can create your own Scorch templates and paper/desk textures. Place them inside the relevant
folder in the application data folder, and Sibelius will detect them. Scorch templates go in the
folder called Scorch templates, and textures (in Windows BMP format only) in the folder called
Textures.
Quick Look (Mac only)
Quick Look is a feature built in to Mac OS X that allows you to preview instantly the contents of
your documents directly from the Finder, without having to wait while you open the applications
that created them: simply select the document in the Finder, and hit Space. Many documents also
show thumbnail previews on the desktop and in Finder windows, and if you set Finder windows to
use Cover Flow, you can flip through folders of documents very quickly.
Sibelius fully supports Quick Look, so instead of the usual document icon, you will see a
thumbnail of the first page of the score: select it and hit Space (or click the Quick Look icon in the
Finder) to see a larger preview of the score. You can scroll through pages by grabbing the scroll bar
at the right-hand side of the preview.
Spotlight (Mac only)
Spotlight is Mac OS X’s built-in search engine. Simply click the Spotlight icon at the top right-hand
corner of the screen, or type the keyboard shortcut X-Space, and type the search term you’re
looking for. You can search for Sibelius scores using Spotlight, simply by typing the filename, or
indeed any bit of text you know is contained within (e.g. title, composer, lyrics, instrument names,
and so on). Once you’ve found one or more scores, simply hit Space to preview it using Quick
Look (see above), or double-click to open it in Sibelius.1.2 Sharing and emailing files
It’s easy to share music you have written in Sibelius with other people.
To learn more about how you can easily publish and share your music online (including as audio
tracks or videos), see b 1.3 Sharing on the web.
Sharing files with other users of Sibelius
If the person you are working with also has Sibelius, then simply send the file by email, or on
removable media such as a USB flash drive or CD-R.
Find out what version of Sibelius the person you’re sending files to is using. If they have the same
or a later version of Sibelius as you, you can simply save your file as normal and send it to them. If,
however, they have an earlier version of Sibelius (or are using an earlier version of Sibelius Student
or Sibelius First), you will need to export your score in an earlier file format before emailing.
Fortunately, Sibelius makes this very easy – Sending files via email below.
Sharing files with people who don’t use Sibelius
If the recipient doesn’t have Sibelius, there are a number of other means of sharing files with them:
* If the recipient has an iPad, ask them to download and install the Avid Scorch app. Save and
attach your score to an email for them to open on their device – b 1.18 Exporting to Avid
Scorch.
* Ask them to download and install the trial version of Sibelius from www.sibelius.com, then
send the file to them. After the trial expires, it can only print a single, watermarked page, so if
you want them to be able to print your score, this isn’t the best way.
* Publish the music on your own web site – b 1.19 Exporting Scorch web pages.
* Export a PDF of your score and send it to them – b 1.20 Exporting PDF files.
* If the recipient has another music program and wants to listen to and perhaps edit your music,
send them a MIDI file (b 1.15 Exporting MIDI files) or, preferably, a MusicXML file
(b 1.16 Exporting MusicXML files).
* If you want to send your music to somebody else so they can hear it, but you don’t need them to
see the score, you could also export an audio file from Sibelius and then either burn it to an
audio CD or compress it into an MP3 file and send it via email – b 1.12 Exporting audio
files.
* If you want to send your music to somebody else so they can hear it, and you do need them to
see the score, you can export a video file from Sibelius – b 1.13 Exporting video files.
* If you want to publish your music online for people to view and print – or use a video- or audiosharing
service – Sibelius can export a suitable file and upload it directly to your
Score Exchange, YouTube, Facebook or SoundCloud account – b 1.3 Sharing on the webSending files via email
Sending files by email is very easy, using Sibelius’s built-in emailing feature. Simply choose File >
Share > Send Using Email and enter your email address at the top of the pane, then type the
email address of the person you want to send your score to, along with any message you wish to
send, and click the Send Email button:
By default, Sibelius also sends a copy of the email and attachments to your email address, which
allows you to keep track of emails you’ve sent previously – if you would rather not receive copies of
the emails you send in this way, simply uncheck Send me a copy of this email.
Using the various options above the message details, you can choose to send any combination of:
* A Sibelius 7.5 score.
* A file for opening in a previous version of Sibelius.
* PDF files of the score and or parts.
By default, Sibelius sends a Sibelius 7.5 score and a PDF file (of the score only).
If you choose to send a file for opening in an earlier version, you can choose which version (as far
back as Sibelius 2) from the drop-down list. When you send the email, Sibelius exports a copy of
the score in the earlier format and attaches it to the email.
If you choose to send a PDF file, you can choose from three options:
* Score only exports only the full score.
* Score and all parts (one file) exports the full score and a single copy of each part into a single
PDF file.1.3 Sharing on the web
The File > Share page houses all of Sibelius’ features
for sharing and publishing your music,
offering integration
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