Please ensure moving forward you follow this thread for subsequent approvals.
1) Change subject line and state amount in in a monthly basis
2) Write in email exact what the email is for with stated amount
3) Ensure the SES follows the same thread or if you get it separately > keep it in you folder
4) Repeat this procedure month to month until December when the new work order is release
5) For retainer we have eliminated the SCE and FCE process but will continue it for OOS resources or projects
Let me know if you have any questions.