Dear all,
In normal practice, we usually inform the PAs in the team in verbal on the pending work before we take a long vacation. Going forwards, we would like you to pass the note by email to all PAs in your team and copy in LSS. The note will help all other PAs assist your lawyers effectively without disturbing your valuable time. It should be sent to all PAs in the team because they will have the same background on your lawyer’s pending work and can support each other if any PA has any workload during that period.
The e-mail should not be long and you can do it as short list or bullet points as below sample. It should contain the pending work of each lawyer you want other PAs to be aware of and help your lawyer during your absence.
For example:
Stephen Jaggs
On-going works/tasks during my absence:
• Follow up the signed engagement letter with Mr. Somchai of KBANK. His tel no. is 02 424 5111. If ready, please ask our messenger to pick it up.
• SMJ will be in Singapore. All flight and hotel are booked. I will pass on the ticket and hotel info to you. Please give it to him before the departure date.
• Stephen will have a meeting with Phonesack Group on 20 November. Please can you give the Phonesack Group’s map (attached herewith) to his driver.
Note: SMJ’s printing preference is single side print out. Double sided will be acceptable for documents over 10 pages.
Sarah Wilson
On-going works/tasks during my absence:
I have no on-going works for you to follow up. If Sarah needs help, she will let you know directly. Please note that she doesn’t like double sided printing. If document is over 10 pages, please print them on 2 pages per sheet, single side.
As P’Joy, Nun and P’Pu will be on vacation from 9-16 Nov, please can you start sending the above note to all PAs in your team and copy in LSS.
Any queries, please do not hesitate to talk to me.