- Verify on-site currency exchange. Hotels in most countries routinely provide this service, but their exchange rates may not be competitive. Check on nearby banks and ATM machines and inform attendees
- Ask about charges for telephone calls (local and international), facsimile service, internet access, copying services, and the surcharges for each one. Those charges may be negotiable.
- Find out what other groups will be meeting at the same time and ask to be kept advised of bookings to avoid conflicts.
- Inquire about plans for construction or renovation during the meeting dates.