10. Post invoice/delivery notice to receiving system after matching to the purchase order, and where possible charge the relevant outlet, or department.
11. File all purchase orders in alphabetical order for reference.
12. Let whoever does food ordering know what goods have not yet been received so no double ordering occurs.
13. When checking contents of deliveries, check inside boxes in the likelihood that box does not contain what is stated on the outside of the box. E.g. wine/spirit orders.
14. Notify departments as direct goods arrive in engineering, personnel etc and get the Department
To acknowledge the receipt on the invoice or delivery order.
15. Keep apple crates/boxes tidy on dock which are to be returned to suppliers, making sure correct credits are received where appropriate.
16. Make note of price increase/changes in size/specification of goods and pass onto purchasing to be checked as quickly as possible.
17. Courier dockets to be filed separately.
18. Encourage suppliers to provide invoices on delivery.
19. Fully conversant with all standards and procedures as attached.
20. Follow up with purchasing manager on any items on the food orders, Purchase Order not received in due time
21. Fill in during store man’s absence
22. It is not the intention of this Job Description to provide an exhaustive list of job duties. It provides a focal point to the incumbent in the hope that they will develop the job further. From time to time and in line with managerial priorities, it is expected that the incumbent will work as and where directed by management and in line with improving customer service.