1. Labor costs are distributed to various work-in-process, overhead, and expense
accounts.
2. An online labor distribution summary file is created. Copies of the file go to the cost
accounting and general ledger departments.
3. An online payroll register is created from the attendance file and the employee file.
Copies of the files go to the accounts payable and cash disbursements departments.
4. The employee records file is updated.
5. Payroll checks are prepared and signed. They are sent to the treasurer for review and
reconciliation with the payroll register. The paychecks are then distributed to the
employees.2
6. The disbursement voucher file is updated and a check is prepared for the funds
transfer to the payroll imprest account.3 The check and a hard copy of the disbursement
voucher go to cash disbursements. One copy of the voucher goes to the general
ledger department, and the final copy goes to accounts payable.
7. At the end of processing, the system retrieves the labor distribution summary file
and the disbursements voucher file and updates the general ledger file.