Usually, you will give several presentations at the end of the systems design phase. The
presentations give you an opportunity to explain the system, answer questions, consider
comments, and secure final approval. Part A of the Systems Analyst’s Toolkit can provide
valuable guidelines and tips about oral presentations.
The first presentation is to the systems analysts, programmers, and technical support
staff members who will be involved in future project phases or operational support for
the system. Because of the audience, the presentation is technically oriented.
Your next presentation is to department managers and users from departments
affected by the system. As in the first presentation, your primary objective is to obtain
support and approval for the systems design. This is not a technical presentation; it is
aimed at user interaction with the system and management’s interest in budgets, schedules,
staffing, and impact on the production environment.
The final presentation is delivered to management. By the time you give this presentation,
you should have obtained all necessary approvals from prior presentations, and
you should have the support of users and the IT department. Just like the management
presentation at the end of the systems analysis phase, this presentation has a key objective:
to obtain management’s approval and support for the next development step —
systems implementation — including a solid commitment for financial and other
resources needed.
Based on the presentation and the data you submitted, management might reach
one of three decisions: proceed with systems development, perform additional work
on the systems design phase, or terminate the project.