1. Where applicable; purchases must be made in priority from preferred suppliers, as directed by the regional Procurement Department.
2. The Purchasing department is responsible for initial supplier identification, collection of business information related to the potential supplier and for maintaining supplier performance data.
3. A list of qualified vendors should be prepared with at least three to four vendors for each item, and approved by the Chief Accountant and General Manager.
4. Qualified vendors must be reputable suppliers, capable of supplying requested goods and services on a long term basis. Vendors that are managed by relatives of the hotel's host should be avoided.
5. For market list items, a fixed price system should be preferred to a daily market price system, whenever possible.