EXHIBIT 3(continued)
The external auditors and with the chief executive and report the results of the private consultations to the Board of Directors. In addition, the senior internal audit executive will have opportunity to meet with independent directors on the Audit Committee at each committee meeting.
ACCOUNTABILITY
The chief audit executive, in the discharge of his duties, shall be accountable to management and the audit committee to:
Provide annually an assessment on the adequacy and effectiveness of the organization’s processes for controlling its activities and managing its risks in the areas set forth under the purpose and scope of work.
Report significant issues related to the processes for controlling the activities of the organization and its affiliates, including potential improvements to those processes, and provide information concerning such issues through resolution.
Periodically provide information on the status and results of the annual internal audit plan and the sufficiency of department resources.
Coordinate with and provide oversight of other control and monitoring committees and functions (for example, enterprise risk management, controllership, treasury, governance, regulatory compliance, security, legal, environmental, and external audit functions).
RESPONSIBILITY
The chief audit executive and staff of the Schwan Food Company’s Audit Services department have responsibility to:
Develop a flexible annual internal audit plan using an appropriate risk-based methodology, including any risks or control concerns identified by management, and submit that plan to the audit committee for review and approval as well as periodic updates.
Implement the annual internal audit plan, as approved, including as appropriate any special tasks or projects requested by management and the audit committee.
Maintain a professional audit staff with sufficient knowledge, skills, experience, and professional certifications to meet the requirements of this Charter
Evaluate and assess significant merging/consolidating with their development, implementation, and/or expansion.
Issue periodic reports to the audit committee and management summarizing results of audit activities, including significant audit issues and management action plans.
Keep the audit committee informed of emerging trends and successful practices in internal auditing.
Provide a list of significant measurement goals and results to the audit committee.
Assist in the investigation of significant suspected fraudulent activities within the organization and notify management, the external auditors and the audit committee of the results.
Consider the scope of the external auditors and regulators, as appropriate, for the purpose of providing optimal audit coverage to the organization at a reasonable overall cost.
AUTHORITY
The chief audit executive and staff of The Schwan Food Company’s Audit Services department are authorized to:
Have unrestricted access to all functions, records, property, and personnel.
Have full and free access to the audit committee.
Allocate resources, set frequencies, select subjects, determine scopes of work, and apply the techniques to accomplish audit objectives.
Obtain the necessary assistance of personnel in units of the organization where they perform audits, as well as other specialized services from within or outside the organization.
The chief audit executive and staff of The Schwan Food Company’s Audit Services department are not authorized to:
Perform any operational duties for the organization or its affiliates.
Initiate or approve accounting transactions external to The Schwan Food Company’s Audit Services department.
Direct the activities of any organization employee not employed by The Schwan Food Company’s Audit Services department, except to the except to extent such employees have been appropriately assigned to auditing teams or to otherwise assist internal auditors.
STANDARDS OF AUDIT PRACTICE
The Schwan Food Company’s Audit Services department will meet or exceed the Standards for the Professional Practice of Internal Auditing of The Institute of Internal Auditors.
Chief Audit Executive
Chief Executive Officer
Audit Committee Chairman
Processes define how work is dine in the company and how outputs of one process become the inputs of the next Business processes are broken down into three section: