The two processes in the closing group are contract closeout and administrative closure. Contract closeout
is performed before administrative closure and is concerned with settling the contract and completing
the contract according to its terms. Its two outputs are contract file and formal acceptance and closure.
Administrative closure is performed at the end of each phase of the project as well as at the end of the
project. Administrative closure involves documenting formal acceptance and disseminating notice of
acceptance to the stakeholders, customer and others. All documentation gathered during the project and
collected during this process is archived and saved for reference purposes on future projects.
Lessons learned documents the successes and failures of the project. Many times lessons learned are
not documented because staff members do not want to assign their names to project errors or failures.
Documenting these “learned from past” experiences can avoid the repetition of the same errors in new
projects.