The policy statement will need to be made available
to a wide variety of groups that will include staff
members and their representatives, contractors and
other persons who may be affected by the organisation’s
activities or undertakings. It often forms part of vetting
procedures when considering whether to engage an
organisation in tendering processes.
A large proportion of organisations therefore ensure
that the policy statement of intent is displayed on safety
notice boards within the organisation. The policy can also
be included in team briefings and toolbox talks, during
induction or refresher training courses. Some companies
issue individual copies of the policy in booklets and
include reference to it in newsletters and e-mails. The
policy is also discussed as an agenda item in a variety
of safety meetings including those of a safety, health and
welfare committee.
The policy itself can be enhanced by setting clearly
defined Specific, Measurable, Achievable, Realistic and
Time oriented (SMART) safety objectives.
For an example of a policy statement please refer to
Appendix 2.1.