Vocabulary
Apologies for absence: means for people who cannot attend a meeting given to the secretary before the meeting
Consensus on : wen eveyone generally agrees on a viewpoint
To adjour a meeting: to stop a meetiing before it is finished to resume it at another time
Resolution: a formal decision arrived at by vote of the members of the meeting
Seconder: the person who agrees with a proposal vefore it is voted on
Ex-office : a Latin phrase meaning by virtue of office
AGM: an annual general meeting which all memvers can attend