Dear Ploy,
Please see the attached document for a copy of the Language Instruction Reimbursement Voucher and the Instruction Record Sheet.
I have filled in all the underline places and will give you a hard copy of it to sign when we meet. We can leave the instruction record sheet blank for now and jot down something together before submitting it by regular mail.
I miss you!! I can't wait to see you again.
Fondly,
David