All the information should be consolidated within a final report.
This could contain the following:
-Event name and theme
-Mission and opjectives
-Location, venue, dates, times
-Programme rundown
-Ticket statistics such as rate of ticket purchase and number of paid complimentary and VIP tickets
-Participant profile
-Record and minutes of meetings
-Economic assessment (including accommodation, food and beverage, and entertainment)
-Copies of all printed materials, such as brochures, flyers, ticket and posters
-photo and video library
-Sponsor and partner summary
-Hospitality hosing
-Budget showing original compared to actual
- Advertising exposure
-Media exposure and clippings (print and video)
-List of contracted services
-Critical path (Gantt chart) showing original with actual
-List of contacts
-Evaluation from debriefing sessions
-Overall concluding remarks