Dear all,
I would like to announce a change to make sure that our closing is accurate for applying all receipts including advance application, cleaning deposits, maintaining unknown and no ID items.
Starting from this month, we will reserve half a day of the first day of each quarter to finalize VisionNet data for accurate closing. This will mean that our due date for AR closing and to run VisionNet report is by noon of the first date of the next quarter. This is also extended to the months that have the last day on Sunday.
What does it mean? Instead of we have to stay really late overnight, we provide time to review the work accuracy, finalize works and run the report by noon of the 1st date. Please post an announcement of closing the window upfront so that the students know to come for payments or other requests at a different date/time.
Impact dates: Jan 1st, Apr 1st, July 1st, Oct 1st and Monday 1st. Time: Morning time is to work for closing and student services will be in the afternoon.
Please working together between the two campuses to make sure that we run the reports after the completion is confirmed. Also, please confirm that it is OK before starting the new month transaction.
In addition, on a weekly basis (Monday), please provide the no-name transaction to me. Also, by the end of each month, please send an e-mail to the registrar teams asking to confirm the completeness of the new student registration to ensure the accuracy of no ID balance. Please CC me on the e-mail.