WHEN?
Many events already have a settled date. RESERVE IT ASAP ON THE KINGDOM CALENDAR ONCE YOU GET THE BID! This will minimize conflicts. Other things to keep in mind:
If it is a new event, it should not conflict with another event within a hundred miles if possible.
Common sense concerns are camping in fall and early spring, getting over the “Pass”, family
Observances (birthdays, anniversaries, reunions) and mundane holidays. (Trust me, someone will ask you about these two)
Be aware of what your mundane work load is on the job at that time.