Conclusion and Future work
Electronic document management systems provide users with a much better access to digital information than a common user interface via a standard Internet browser technology. One of the main reasons why users prefer this level of technology is the distributed functionality and extent of digital information availability that can be accessed almost immediately after the implementation.
By working through the proposed workflow, it has become obvious that EDMS can be mapped to various processes in the printing industry. It is thus beneficial to implement an EDMS in Graphic Arts Industry in functional departments. Some application areas, very essential in the printing industry, where EDMS can be suitably introduced are stated below:
A few applications of EDMS in Printing Industry are as follows:
1. commercial printing - storage of different files in a structured way for different jobs so that they can be accessed quickly and efficiently, through the intranet/Internet; operator-user manuals; access to archived imposition templates, images etc.
2. newspaper industry - documents can be archived and retrieved according to the date of publishing or any other similar parameters through the intranet/Internet
3. pre press – job parameters, data bank for images, customer files, job tickets, quality check of accomplished work. They could be retrieved instantly by extended and effective searching possibilities
4. functional departments in printing industry - Implementing EDMS will be helpful in accessing, knowledge-sharing, managing documents like vouchers, bills, customer quotations, e-mails etc. instantaneously and in a more effective way