Attendance Rule
All attendance computation of statistical comply with attendance rule,
1. Select Maintenance /Option menu, click (Attendance rules) option,
It is required to set the beginning day for each week or the beginning date for each month. Some companies calculate their attendance record from Sunday, and other from the 26th,after these setup, it is convenience for calculation to select time.
If a shift expires 0:00,it should be defined which workday this shift belong to.
How many minutes are the max shift Time Period no more than? How many minutes is the min shift Time Period no fewer than?
In order to determine attendance status,verify record correctly,grant smart schedule demanded, so that the valid attendance time is not litter a few minute. Otherwise the system will determine record as invalid
E.g. an interval of five minute,there is valid record at 8:10,so, among 8:10 between 8:15 records are invalid,it is valid record only after 8:15.
Out state: There are four methods to be selected to handle leaving status
★Ignore state:This status is ignored while attendance statistic to handle.
★As Out:This out status is signed Normal out.
★As Business Out:This status is sided on business out.
★Audit it:make verification for record by hand,examine staff whether go out.
Over time (OT) state:The over time consist of, counting over time, not counting over time, administrator allowing and count over time, three status
★Ignore the state:attendance statistic does not count over time;
★As OT directly:Over time does not need to be examined, count it directly:
★Audit it:make to verification for record by hand,in order to examine whether staffs have over time
Examine operation is sub-item which attendance exception require and record list other exception require.
2.Click Calculation pagination,
You need to set that the work hour account by minutes; this value should be the same with on-duty hour, because statistics result correct depends on this value.
In the step, how many minutes will be recorded as coming late after expire on-duty time, how many minute will be recorded as leaving early before near off-duty, the definition of time period must be the same with time period of the maintenance setup, otherwise the statistics result is Not correct.
For the clock-in record, how many minute means coming late of neglect work, for the clock-out record, how many minute means leaving early or neglect work.
If you’re coming late or leaving early is over to definite minutes, there will be regard as absent work
Can set overtime which are how many minutes it exceeds clock-off time, so this will be record overtime.
3. Click statistic item on the pagination,
You can set statistical rules and symbols for staff leave on business, coming late and leaving early, etc, on the pagination label.
Freely over time:Over timework is not registered in schedule, staff attendance is regard as freely overtime.
Notice:the system default setup only qualify with attendance situation which one day is divided into two Time Period,if one day is divided into more than three parts for attendance,please select all item and total them to ensure the accuracy of the calculation.
★Group by time periods:This item will define whether attendance record will be distributed into their corresponding shift Time Period. E.g., select all items that are without clock-in item and group them, then you will get the total of time without clock-in and clock-out item.
★Groups by holidays: only count the times,how many times are to display on the record list, No time record.
★After cumulate to round:select this item's all time to amount, which become into corresponding statistic unit,then according to min unit setting rule to round.
★Round up:when the statistic data have point,the system will make after point figure to carry upward as 1. For stance, the min unit is 1-work hours, so that the calculation result of 1.1and 1.9-work hour will be record 2-work hour.
★Round off:If the left value which after point figure excess 5, the value add 1, otherwise the left value is abandon
★Round Down:Abandon the value No matter how many it is.