Good morning (or afternoon).
How did you spend King’s Birthday yesterday ? Hope you had fun.
I’d like you to provide me with the following report.
1. Purchase history of NSL raw material (2015 Year-to-Date).
2. NSL’s quotation sheets 2015 (I suppose you get those every time LME price changes at the beginning of the month), if you have.
3. If 2. above is not available, is there any proof of negotiation you made regarding the cost of the material ?
Let me tell you about my case :
Whenever in need of procuring material, I ask SANETSU METAL (in Toyama) through SUWA METAL (located locally)
for export price quotation with information (who we send the material to, when we need, how we ship them【AIR/OCEAN】)
Usually on the same day, or on the following day, they give me a reply with officially trading value (substitution of LME @)
and breakdown (material itself and export shipping cost in case it’s shipped in 20’ container) and scrap cost.
Do I usually negotiate with them ? I would say, “I don’t”. (Rarely, but, when boss says “no”, I’d challenge.)
Do I summarize the history of purchasing ? I don’t, either.
But I think I can trace the record easily since I usually file all related documents (quotation, official purchase order with boss’s
signature on and scrap estimation sheet) in a single binder on the back shelf.
Other than that, I keep a file in my PC with those in pdf and sometimes with related e-mail copies.
I’m 100% sure that you’re such a well-organized person in regard to this type of job, but boss’s been suspicious in who takes care of
the cost (If it’s just as per NSL quotation, there won’t be any trouble at all. But if not, anybody ever calls NSL claiming that
the price is not right as quoted, asking for price discount ?) Akiyama-san does that ? It seems he doesn’t. Do you check it ?
I suppose somebody calculates the weight you need according to customers’ P.O., then he/she asks you to issue P.O.
Then, who checks if the amount is right ? If the weight is more than you actually need, anyone supervises ? Torishima-san checks ?
As you know, you’ve been purchasing material, C3604, from NSL, while ITO HQ has been buying similar material for TDK here in Japan.
So there must be certain “price difference” between these. If the gap is small/a little, there wouldn’t be any reason for
exporting Japanese material all the way.
Frankly speaking, it seems the gap has been getting smaller. So I’d like to examine how it actually is with your help.
I hope I can convey what I’d like you to do with above.