o The amounts calculated in step 1 above need to be adjusted based on management review to accurately reflect the amount of receivables that will not be collected. This review should be done by applying a % (between 0 and 100%) to each account (or grouping of like risked accounts) to reflect the amount that is expected to be collected.
o The total calculated in step 2 should be subtracted from the amount in step 1 and this resultant value should be the amount recorded as a bad debt provision.
• For SBU (Refinish, Architectural & Aerospace) Asia – Reserve will be made when the debts is aged overdue 180 days and above.
• For all PPG India business – Reserve is made when debt remains unpaid 180 days past the invoice date. PMC India customers will have a reserve taken when the unpaid debt is +90 days past the invoice due date.
• Such other factors in the experience of the Credit Manager as would indicate inability to pay
Debts are w/off as bad debts from the AR sub ledger when:
• The official liquidator, administrator or bankruptcy trustee advises that no further dividends will be paid from the failed business or company
• all reasonable attempts to recover the money have failed
• Debt collection or legal action has progressed to such a point that the debt is no longer commercially viable to pursue
• Such other factors in the experience of the Credit Manager as would indicate inability to pay
The write-off process is not reversible. If money is received paying for an invoice that has been written-off, the payment is recorded as a bad debt recovered.
Responsibilities and Authorities
• It is the responsibility of the Credit Manager to prepare a report that recommends the reserve amounts necessary to cover the estimated uncollectable accounts receivable.