It is very importance to keep a record of the complaint and what we have agreed to do with that issue. It include the record all contact about complaints because it can be case study if we have same problem in the future. We should create the step-by-step checklist of service delivery process for staff or may be the software will be easier innovative program. The staff should be alarmed by technology equipment such as telephone message or online calendar to prevent mistake that may be occur. We should have a policy to train staff about service delivery procedure and monitoring staff how can quick delivery and how can keep customer satisfaction.
Furthermore, we can follow the NSW Fair-trading Department produces a set of customer service Guidelines for businesses that include useful information about ten key service attributes:
Products and services information
Counter and face-to-face service
Telephone service
Taking customer orders
Follow-up documentation
Billing and managing payments
Visiting the customer
Making repairs
Handling complaints
Managing the service culture