Office Automation
(E-Budget) Responsible owners initially plan annual budget on their revenue by profit centers and expense by cost centers in OA. Plan figures that are approved by the corresponding Directors and Vice-President via OA workflow are further submitted to budget controller for validation. The revision activity involves the revenue increasing or cost deduction which is mutually agreed between responsible owners and budget controller, will be adjusted in OA accordingly by management accounting team. The adjusted plan revenues in THB are exported into excel format for uploading in SAP. Responsible owners and Budget Controller
1 Upload Plan Revenue to Version ‘100’ & ‘0’ Upload the adjusted annual plan revenue generated in excel format by OA to profit center planning version ‘100’ and ‘0’ in the plan fiscal year for further processing. Budget Controller ZXXX (Upload & Download Program)
2 Verify profit center planning report version ‘100’ & ‘0’ Verify the correctness of profit center planning data uploaded to version ‘100’ and ‘0’ using profit center planning report. If the verified data is correctly uploaded, go to step 4, otherwise go to step 3 to rectify the incorrect planning data uploaded. Budget Controller ZXXX (Report)
3 Adjust Profit Center Planning version ‘100’ & ‘0’ When plan revenues are incorrectly uploaded to the system, correct profit center planning data version ‘100’ and ‘0’ to obtained the accurate planning figure. Budget Controller GP12N/GLPLUP
4 Enter Plan Internal Revenue version ‘100’ Since the internal revenue data is not prepared in OA, it must be manually entered in profit center planning in SAP system to complete the total revenue planning figures version ‘100’. Budget Controller GP12N/GLPLUP
5 31-12
Cost Center Annual Planning When plan revenue is completely prepared to profit center planning version ‘100’, the process “32-11 Profit Center Annual Planning Preparation” triggers the process “31-12 Cost Center Annual Planning” in order to obtained cost center planning figure version ‘100’ for establishment of Profit & Loss statement of plan version ‘100’.
6 Profit Center Planning Report Verify the completeness of profit and loss statement of plan version ‘100’. If the report is correct, this plan version will be freeze and present to Board of Director for approval. If Board of Director comments on the submitted plan profit and loss statement version ‘100’ and budget revision on plan revenue figure is required, go to step 7, otherwise go to step 10 for plan cost centers confirmation. Budget Controller ZXXX (Report)
7 Adjust Profit Center Planning version ‘0’ Budget controller needs to coordinate with responsible owners in order to revise their figures according to the comment made by Board of Director. New plan revenue figure would then be adjusted in profit center planning version ‘0’. No alteration should be made to plan version ‘100’. Budget Controller
GP12N/GLPLUP
8 Verify profit center planning report version ‘0' Verify the correctness of profit center planning data adjusted to version ‘0’ using profit center planning report. If the verified data is correctly adjusted, go to step 9, otherwise go to step 7 to adjust profit center planning version ‘0’. Budget Controller ZXXX (Report)
9 Adjust Plan Internal Revenue version ‘0’ In case the budget revision is required for internal revenue, manually adjust Plan Internal Revenue to profit center planning version ‘0’. However figures need to be confirmed with responsible owners, prior to this change. Budget Controller GP12N/GLPLUP
10 Cost Center Annual Planning When plan revenue is completely prepared to profit center planning version ‘0’, the process “32-11 Profit Center Annual Planning” triggers the process “31-12 Cost Center Annual Planning” in order to obtained cost center planning figure version ‘0’ for establishment of Profit & Loss statement of plan version ‘0’.
11 Profit Center Planning Report Verify the final figure that it must be tally to the figure commented by Board of Director and establish the complete profit and loss statement for plan version ‘0’ by profit center. Budget Controller ZXXX (Report)
ZXXX (Upload & Download Program)
Office Automation
(E-Budget) The plan revenue in profit center planning version ‘0’ after adjusted the figure commented by Board is exported into excel file and upload back to OA (E-Budget) system. Complete the step in OA and inform the relevant person.
34-12
Route Annual Planning Preparation The process “32-11 Profit Center Annual Planning” triggers the process “34-12 Route Annual Planning” for further processing of route planning process. Profit & Loss of “Airline” must reconcile and tally with route profitability analysis (PA).