• Answers incoming calls, within three rings, positively, and warmly.
• Accurately directs caller to the appropriate people courteously and professionally.
• Returns to calls placed on hold every 45 seconds, giving the caller the opportunity to continue holding or to leave a message.
• Answers clients inquiries, as needed, or directs the inquiry to the person best able to answer.
• Takes and delivers accurate phone messages, with call back numbers, area codes, and names legibly written, and promptly relays messages to the proper person.
• Greets incoming clients and visitors in a friendly and positive way. Quickly notifies the person being visited.
• Offers coffee or other refreshments to clients or visitors who are waiting to visit agency staff.
• Maintains and updates the Welcome Board each day, and throughout the day, to keep announcements current.