UA departments can prepay traveler hotel expenses through FSO Travel via Disbursement Voucher. This service can be used to pay for room and tax under object codes 6140 (In-state) or 6240 (Out-state), significantly reducing out of pocket expenses for UA travelers. In general, this will cover expenses less than $5,000 for commercial lodging establishments. For expenses greater than $5,000, use the Requisition/Purchase Order process.
The procedure below describes the Disbursement Voucher process for hotel expenses less than $5,000.