Units
Units to be used in this project shall be followed by the list shown on page 14 - 17/46 in Section 1.3 of
Annex G1 ITB.
2.3 Documents and/or drawings paper size
The paper size for documents and drawings shall be A1, A2, A3 and A4.
However, the one for applications for authorities shall be determined later.
HTC will submit original file such as excel, CAD, STAAD Pro etc., if possibile, as JBE’s request at
the issue of record book.
3. Correspondence
3.1 Means of correspondence
3.1.1 E-mail
If both parties need to inform urgently, or send unimportant information which has no necessity to
register, e-mail may be used.
Target reply date should be described in each e-mail.
3.1.1 Project Communication Letters
All official project communication letters (PDF by e-mails) shall be issued with reference number
described below.
Refer to Attachment-3 for letter format.
3.1.2 Minutes of Meetings ( MOM )
Minutes of meetings shall be provided at each meeting generally within 3days.
HTC shall prepare MOM and JBE shall review and approve it.
All decisions or instructions involving changes or exemptions to specifications or other important
subjects made at a meeting shall be mutually confirmed in the MOM.
Refer to Attachment-6 for MOM format.
3.1.3 Document Transmittals
A Document Transmittal shall accompany all drawings requisition, specifications and other self-
explanatory documents.
All documents except for Letters, e-mails and MOM shall be accompanied by a Document
Transmittal.
Previous transmittal No. will be described in " Remarks" of Att.-4.
Refer to Attachment-4 for Transmittal format.
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RUNG TAWANG PROJECT II Coordination Procedure
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