• Consult with the Chairperson on the order of business for the meeting. And the way in which it should be dealt with on the agenda. Decide what business requires discussion and what requires a decision by the Management Committee.
• Ensure that the notice of the meeting is given, that suitable accommodation is arranged and confirmed, and that copies of the agenda are prepared.
• Circulate to all members any papers to be discussed at the upcoming meeting and a copy of the agenda, minutes of the previous meeting.
• Make sure that any reports or information requested at the last meeting is available or that there is a good reason why not.