The minutes of the meeting reflect the order the agenda for that meeting and should be recorded in the following order :
1. A heading that states cleary the name of the body that met, and the time, date, and place of the meeting.
2. A list of name of those present at the meeting and the offices they hold, beginning with the chair's.
3. A list of those persons who were unable to attend.
4. call to order- time that the chair officially begin the meeting.
5. The reading of the minutes of the last meeting the approval of the minutes.
6. Matters arising from the minutes : discussion if any item in the minutes that calls for future comment.
8.General business : a formal record of all the decisions reached on each item listed in the agenda. Resolutions must contain the exact wording given at the meeting.
9. Any other business : a record of the other item discussed which were not listed in the agenda, but which were raised at the meeting. The item are recorded in the order in which they were discussed in the meeting.
10. The space for the chairman's signature, and the date the minutes will be signed.