THE WEEKLY REPORT
Near the actual convention dates, the front office provides a weekly report to the sales department. The report, covering the next six weeks, shows all room blocks reserved and the actual count of reservations received against the block. Each week, a form letter is sent to the association executive the day the report comes out, reiterating the number of rooms blocked and providing an update on the number of reservations received. For example, the letter might say: “We are holding a block of 350 rooms, for arrival on Sunday, May 20, 20XX, and as of today, April 15, 127 reservations have been received against this block.”