I trust this email finds you well.
Firstly, I would like to apologize once again for not being able to attend the press conference for Miss International Queen 2014 on October 21st since I’ll be traveling overseas during that period. In this regards, I would like to request you to announce the changes in the voting procedure for Miss Ripley’s Popular Vote on my behalf during the press conference. The details for the new voting procedure is given in the attached letter. The reason behind this change is to provide fairness and equal opportunity for all the contestants to receive genuine votes from the public. I believe that you will agree with me on this change and should you have any suggestions, please feel free to let me know.