Since our company start business in 2013, each department have to do paperwork in each area. Unfortunately, we found there’s a very high volume of color printing which cost high expense in each month. And it has continue rising trend in every month. So we have to set up new method of how to use copy machine efficiency to align with our current budget planning.
To support new copy/printing usage, the company will separate usage function of copy machine into 2 major topics as follows.
1. Copy Function
1.1) Each department will have their own passcode to access copy machine
1.2) Every machine can copy only in black & white, except machine in front office, 2nd floor (next to meeting room #123) which need department passcode to unlock before copy
2. Printing Function
2.1) Every employee must set up secure print passcode in their own desktop PC or laptop PC
2.2) If employee prefer to print as color need to pick up at “Color-Printing Center” at front office, 2nd floor (next to meeting room #123)
Start effective date on Mon. 21 September 2015.
IS Department will support sending manual how to set up secure passcode including simple manual how to copy and print to all employee.
Very appreciate in your corporation in advance.
Approved by
(Mr. Wu Huan)
President
SAIC Motor-CP Co., Ltd.
COPY MACHINE USAGE GUIDELINE
Each functions of copy machine usage need to follow per guideline below.
1. Paper tray set up
Tray #1 = A4 Reuse Paper
Tray #2 = A4 New Paper
Tray #3 = A3 Reuse Paper
Tray #4 = A3 New Paper
Tray #5 = Special Order, A4 Reuse
You can see example of paper tray set up per below picture
2. Reuse Paper
Reuse paper is purposed to use only internal in each department or inside company. To set up same standard in each area and prevent confidential data leakage, please follow the guideline as follows.
2.1) Must cross out used page before filling papers in reuse tray
2.2) No punch hole on reuse paper
2.3) No crease, pleat or wrinkle on paper
2.4) Cannot use paper which has *confidential data or **important information as reuse
3. Definition of Confidential data & Important Information
To support ISO standard and usage of reuse paper, here’s definition of confidential document which cannot use as reuse paper.
3.1) Company confirmation letter (หนังสือรับรองบริษัท)
3.2) Power of attorney which contains grantor of authorization’s signature or authorized representative’s signature
3.3) Contract, agreement letter which contain President’s signature
3.4) Import, Export declaration document which relate to Customs, BOI or government office
3.5) Personal document of each individual >> national ID card, passport, house registration, driving license and other personal card which issue by government office
3.6) Every drawing which relate to company business >> land, layout, production line, vehicle, part
3.7) Document which contain price schedule of part or material that concern to company business
เนื่องจาก บริษัท ของเราเริ่มต้นธุรกิจในปี Since our company start business in 2013, each department have to do paperwork in each area. Unfortunately, we found there’s a very high volume of color printing which cost high expense in each month. And it has continue rising trend in every month. So we have to set up new method of how to use copy machine efficiency to align with our current budget planning.
To support new copy/printing usage, the company will separate usage function of copy machine into 2 major topics as follows.
1. Copy Function
1.1) Each department will have their own passcode to access copy machine
1.2) Every machine can copy only in black & white, except machine in front office, 2nd floor (next to meeting room #123) which need department passcode to unlock before copy
2. Printing Function
2.1) Every employee must set up secure print passcode in their own desktop PC or laptop PC
2.2) If employee prefer to print as color need to pick up at “Color-Printing Center” at front office, 2nd floor (next to meeting room #123)
Start effective date on Mon. 21 September 2015.
IS Department will support sending manual how to set up secure passcode including simple manual how to copy and print to all employee.
Very appreciate in your corporation in advance.
Approved by
(Mr. Wu Huan)
President
SAIC Motor-CP Co., Ltd.
COPY MACHINE USAGE GUIDELINE
Each functions of copy machine usage need to follow per guideline below.
1. Paper tray set up
Tray #1 = A4 Reuse Paper
Tray #2 = A4 New Paper
Tray #3 = A3 Reuse Paper
Tray #4 = A3 New Paper
Tray #5 = Special Order, A4 Reuse
You can see example of paper tray set up per below picture
2. Reuse Paper
Reuse paper is purposed to use only internal in each department or inside company. To set up same standard in each area and prevent confidential data leakage, please follow the guideline as follows.
2.1) Must cross out used page before filling papers in reuse tray
2.2) No punch hole on reuse paper
2.3) No crease, pleat or wrinkle on paper
2.4) Cannot use paper which has *confidential data or **important information as reuse
3. Definition of Confidential data & Important Information
To support ISO standard and usage of reuse paper, here’s definition of confidential document which cannot use as reuse paper.
3.1) Company confirmation letter (หนังสือรับรองบริษัท)
3.2) Power of attorney which contains grantor of authorization’s signature or authorized representative’s signature
3.3) Contract, agreement letter which contain President’s signature
3.4) Import, Export declaration document which relate to Customs, BOI or government office
3.5) Personal document of each individual >> national ID card, passport, house registration, driving license and other personal card which issue by government office
3.6) Every drawing which relate to company business >> land, layout, production line, vehicle, part
3.7) Document which contain price schedule of part or material that concern to company business
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