A special challenge is presented when measuring the purchasing performance on
the basis of data in the profit and loss account. Employees are often very skeptical
since savings by the proctaburement organization are frequently not shown
in budgets or the P&L. It is thus possible that purchasing will report savings of
800,000 € Mio. while the company’s P&L shows a loss of 1.6 € billion.1 In that case,
the reported savings by purchasing were apparently not all reflected in the profit
and loss account. The assumption is widespread in many companies that only such
savings may be shown which have an immediate P&L effect. This view is incorrect,
however, especially when the performance measurement for individual commodity
groups is not unambiguously defined. With rising market prices or in an economic
upturn, purchasing can only report price increases and thus will possibly be negatively
assessed, whereas with dropping market prices or in a recession, major savings
can be generated and purchasing will be accordingly positively assessed. Consequently,
market movements or fluctuations—especially for commodities—are to be
separately considered and shown in the performance measurement. Volume movements
present another challenge. While sales will constantly compare, balance and
report actual and target values in its sales planning, this is generally an exception in
purchasing. Also, savings impacting the profit and loss account are to be balanced
out fast if additional costs are compensated in other specialist departments.2 Thus,
for example, renegotiating flight ticket prices with a travel agency will present significant
savings. But should it come to an increasing demand which is not, however,
reflected in a budget adjustment, the generated savings cannot be adequately shown
or reported.3 In such cases, budgets tend to be used up by the departments to prevent
A special challenge is presented when measuring the purchasing performance onthe basis of data in the profit and loss account. Employees are often very skepticalsince savings by the proctaburement organization are frequently not shownin budgets or the P&L. It is thus possible that purchasing will report savings of800,000 € Mio. while the company’s P&L shows a loss of 1.6 € billion.1 In that case,the reported savings by purchasing were apparently not all reflected in the profitand loss account. The assumption is widespread in many companies that only suchsavings may be shown which have an immediate P&L effect. This view is incorrect,however, especially when the performance measurement for individual commoditygroups is not unambiguously defined. With rising market prices or in an economicupturn, purchasing can only report price increases and thus will possibly be negativelyassessed, whereas with dropping market prices or in a recession, major savingscan be generated and purchasing will be accordingly positively assessed. Consequently,market movements or fluctuations—especially for commodities—are to beseparately considered and shown in the performance measurement. Volume movementspresent another challenge. While sales will constantly compare, balance andreport actual and target values in its sales planning, this is generally an exception inpurchasing. Also, savings impacting the profit and loss account are to be balancedout fast if additional costs are compensated in other specialist departments.2 Thus,for example, renegotiating flight ticket prices with a travel agency will present significantsavings. But should it come to an increasing demand which is not, however,reflected in a budget adjustment, the generated savings cannot be adequately shownor reported.3 In such cases, budgets tend to be used up by the departments to prevent
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