Dear Ms. Proud & all executives,
With this mail, I have enclosed the updated program for your references. Since we would like to invite you for a welcome lunch therefore, we would like to ask if you and your team has any food restriction or allergy?
Also may I ask about your transportation as well. Are you all coming in a van or personal cars? We would like to reserve a parking spot for you, therefore it would be great if you can provide us the detail (Car's plate number + Car type & color) for us to process further.
We are looking forward to seeing you.
Best regards,