Yes, your input is correct, the below is complete functional flow for your reference,
- CR Team/Call Center/CSA Team will receive the details and raise the case in CRM.CR Team/Call Center/CSA Team creates and saves the case. System will send email to the member with link to download refund form in the Thai Smile Website.
- CR Team verifies and updates Compensation eligibility field
1. If Compensation eligibility field as “No” :
CR Team will close the case. System will pop-up the resolution screen and user should enter the resolution comments.
System will send email to the Member with comments entered on resolution.
2. If Compensation eligibility field as “Yes”: System will automatically enable and prompt user to enter “ Type of Compensation”, “ Authorizer”. Then flowing process occur,
CR Team update the compensation type and Authorizer and save the case- System will send email to the Authorizer requesting for approval along with CR team in CC.
Authorizer replies to the same email without altering the subject with either ‘Approved’ or ‘Rejected’ word in the email message. System will track the email back to CRM. System will update the Is Approved flag based on the reply and update the status as ‘Acknowledged’ and system will send email to the Payment team automatically.
Payment team replies back result in the same email without altering the subject and append the reference number. System will track the email back to CRM and update the reference number in the case.
If reference number contains in case only case will close automatically.
Please provide us TEAM name, we will create and update the status to you. After that please add relevant member to this team.