1. The Purchasing department is responsible for using appropriate purchasing methods; optimizing price savings, quality or value of products, vendor working relationships; placing orders with approved suppliers and negotiating pricing with suppliers.
2. This procedure covers all goods and services required for hotel operations, including:
- Non-Perishable items
- Market list items
- Capital Assets
- Contracts for supply of goods and services
3. Quotes must be obtained for goods and services from prospective vendors by implementing a competitive bidding process to minimize the cost without affecting quality, quantity and delivery date.
4. All purchase orders must be formally authorized by management. No verbal order placement or commitment to any third party is permitted.
5. All purchase requests and purchase orders that are cancelled or refused by Management before being placed shall be clearly marked as such and retained to ensure that these are not later placed by accident or followed up on the mistaken assumption that goods or ser- vices were requested but not yet provided