Dear K.Nuch,
Probably, you mentioned this Advance payment for THE Nick as attached.
And then, K.Tor make new advance payment for P&T Hosting.
Both of them are for domain for EC site.
I am wondering why advance payment is managed by person.
Because we should pay to some vendors before we receive some product or service as you know.
Also, we didn't know there is a rule as you mentioned because there is no description in advance payment request sheet.
I think your rule is not reasonable.
There are some reasons.
1) Many small vendors requires prepayment.
Sometime we need to buy product or service by Web site or store. And they request to pay by Bank Transfer first.
Normally, we choose the cheapest company to get same product or service.
2) It takes few weeks to receive invoice from vendor.
Because we receive tax invoice when we receive product or service. And then we can clear that advance payment.
3) It takes few weeks to receive advance payment from accounting team.
There is a scheduled date to transfer money in our company.
4) We should get product or service by due date.
If it is small amount, we are choosing to pay by own money first without advance payment request, because of 3) issue.
By these reasons, we need new advance payment before clearing previous one.
Why "Advance Payment" should be managed by person?
Because we are managing every payment by each document, not by person.
I believe that there is the certification rule of the payment sheets to prevent injustice.
If your mentioned rule is true, can you change it to suit our situation?