1. Retention: FMAS will need to do what they can to assure the retention of employees that are loyal to FMAS, J&J, and AFRIMS. We will be training them and their work will be providing them with experience that will be costly to replace. As these employees become rarer and more valuable (through that training and experience), we have ever greater risks that they will leave us and equip potential competitors. J&J is limited in our ability to support this, but it is imperative for long-term success. - We need to control our turnover since J&J will be providing substantial training - if staff leave the company WE will have to provide qualified replacement (pay for training).
2. Training: J&J will provide all manner of training for various US-Healthcare FM skills. These are likely to be unique in Thailand, meaning that we will be equipping FMAS/Atalian with a unique competitive advantage in this field once the 5-year period of this contract ends and a new contract is re-bid. This relates directly to #1 above, but also represents a non-money investment J&J is making in our new Thai partner.
3. POC's for AFRIMS: It will be important that the team assigned to AFRIMS is equipped to operate on an American site. Acknowledging that this is Thailand and the site is actually Thai, we have to remain cognizant of the fact that the customer (the one giving us the money) is American and thinks like American Healthcare Facilities organizations think. Shrugging and saying "This is Thailand" can never be an acceptable response to questions of quality. This statement is no reflection on FMAS, merely our experience elsewhere. We need to have the same people at the site daily and we need to let J&J's managers interface with an guide them directly – this also relates to #1 above. We need to full relationship map and escalation procedure in place - i do not want to receive anymore calls at the weekend because our staff on site is not responding. - See example attached.
4. Safety and Translation: We both have our parts to play on this US contract in Thailand. J&J will do the US part and FMAS will do the Thai part. Between the two will need to be a few skilled (bilingual) admins. The most immediate need for this will be maintenance of SDS records and Safety records. J&J will provide everything necessary to meet the standards, but FMAS will need to translate some (if not all) of this so that the workers can derive benefit. - Please get an estimate for the translation of these documents.
5. ESL Training: As I mentioned, there may be resources, such as technical colleges that would jump at the opportunity to support us with admin through internship programs and the like. This is one way we are able to get eager and hard-working people with good computer and language skills for low costs in other countries. The opportunity to work with a company like J&J and practice English can be a potent selling point for interns – everyone benefits. We need to source a good admin / engineer with good english capability.
6. Scope interpretation: Atalian and FMAS had the full PWS before the start of the contract and J&J understands the PWS to have been the basis for FMAS' quote. We would like this perspective to be considered as FMAS develops their capability statement. It is not our intention to hold anyone's feet to the fire, but we will expect FMAS to at least conform to their incumbent SOW, which I have attached along with the current PWS for your reference. You may note that the original contract that FMAS served is actually more comprehensive than ours and involved the coordination of several contractors at once. We feel confident that the quote that FMAS made according to their experience should be sufficient to satisfy our initial requirements for PM's, Emergency calls, and routine repairs (but we are willing to talk about anything outside that scope, of course). Our understanding of our proposal and Charles understanding of the proposal is very different and we need to explain what we have and HAVE NOT included in these costs - for example “Rangsit A/C” operations. I would suggest if this is no a huge amount per month then we operate this as a "value added" service for a long term relationship.
7. Capabilities Breakdown: We have reason to believe that FMAS may not have a full understanding of their own capabilities as they relate to J&J's (and the government's) expectations. We are hopeful that Atalian might be able to assist them with that and provide a list of capabilities so we can see clearly where we need to be prepared to hire support contractors. We need to be clear on what we can provide directly and what we cannot (sub-contract). Charles will then give us the budget to manage all subcontractors. Please review the PWS and explain FMAS capability against this document.
8. Projects: All OMEE contracts have inclusions for work that exceeds certain thresholds or exists outside the regular scope of work. For the sake of