5. Direct Debits
Discussed with Shaggy, there are very few direct debits, they are primarily for lease arrangements for the photocopies and fax machines. All direct debits are set by Shaggy and Scooby. Invoices are not received on a monthly basis and payments are not specifically received.
A change to the amount would be detected when the banking process allocates what is on the bank statement to the general leger. If the details are not exactly the same as previously the transaction is debited to the cash clearing account and must be manually allocated. This will indicate to the accounts clerks that something has changed and will be followed up.