1.1 Project Vendor List
A project vendor list is combined from COMPANY’s and CONTRACTOR’s approved vendor list. After agreement with the COMPANY the vendor list comprises of mandatory and/or preferred vendors. During the life of the Project other vendors may be added, provided they are qualified from the technical and commercial point of view and acceptable to the COMPANY.
Vendor selection criteria of the RFQ are as follows:
• Vendor shall be recognized and specialized in the type of product required and shall have sufficient reference of similar equipment supplied to internationally well-reputed operating or engineering companies,
• Vendor shall have a good reputation for high quality and reliability,
• Vendor shall meet essential requirements of ISO 9001 or a proven statement on ability to meet essential requirements of this plan,
• Vendor shall have adequate previous reference, a positive track record and previous satisfactory experience with COMPANY / CONTRACTOR. Alternatively the vendor shall be in a position to prove a positive track record for similar installations. In this case CONTRACTOR will place an order only after a positive assessment in line with CONTRACTOR’s Vendor Quality Audit has been performed,
• Vendor for pressure vessels shall be in possession of ASME-stamp or comparable qualification,
• Availability of aftersales support facilities and services in the country of destination when applicable,
• Only vendor having a sound financial background will be considered,
• Vendor has to prove that he has the necessary capacity to execute the work.
• Vendor Quality Audit will be made by an experienced field inspector at vendor’s premises and will cover the following areas:
- general management, organisation, size, facilities,
- quality control system - organisation, staff, testing facilities, procedures,
- references - check of manuals of executed jobs with regard to quality and time, standards to which previous work has been made,
- machinery availability - suitability for the envisaged work,
- organisation - work procedures for engineering, procurement, fabrication, scheduling, resource and time control system,
- composition of work force - qualification of welders
All vendors mentioned in the Vendor List comply in general with COMPANY and CONTRACTOR’s quality and delivery requirements. Sub-vendors of equipments and materials which are included in package units are accepted according to package unit vendor’s recommendation and experience, provided that such sub-vendor meets COMPANY and CONTRACTOR’s quality requirements. A particular vendor will be selected if his final bid is technically acceptable and if delivery time, pricing, his ability to provide the work within the project schedule, his workshop capacity and workload forecast are assured. Further information necessary to compile the Vendor List for the project comes from COMPANY’s and CONTRACTOR’s general Vendor List taking into consideration:
• kind of material and equipment intended for the project,
• conditions of the RFQ or later Main Contract with the COMPANY and the situation of the local market,
• requirements of the technical departments and assessment of the head of the inspection department to include recent experience with the vendor,
• logistic conditions between vendor’s location and plant location,
• experience the vendor has with the requested standards.
The vendorlist, divided in equipment categories, does not claim to be complete for final decision.
During the project execution additional Vendors and/or Sub-Contractors may be required for the existing or new commodities due to technical or schedule reasons, this shall be communicated to COMPANY and his approval will be sought in due time.
1.2 Vender Assessment
Vendors who are considered for the supply of materials and equipment are tested against criteria to minimise risk to the project whilst maximising the value of their products and services.
Vendors who have supplied on past projects have their performance tabulated and are ranked in order of that performance. Obviously where a vendor has not performed well there is intention to seek alternatives, or put additional measures in place to manage them to a better outcome. For example, sole-source suppliers who are known to be problematic may attract specific contract terms and conditions, emphasised kick-off meetings and reporting requirements, additional inspection, and additional expediting attention.
New vendors are evaluated, prior to any invitation to bid, initially by desk audits and, should the need apply, actual inspection of their facilities prior to any decision to award.
Vendor assessment is maintained by Inspection and has the purpose of updating the Contractor’s vendor list.