Amenities in the hotel: in case there is a need for it, the organisers will arrange for hotel staff to explain
to the child how to use different amenities in the hotel and the room (hot water, door lock, key cards,
air conditioner, elevators, escalators and etc).
• Sharing rooms: you should never share the room with the child you are accompanying. In most of the
cases, the organisers will arrange for children to share rooms with other children (of the same gender).
In such instances, help the child to develop a good rapport with the other children, so they can exercise
mutual respect and build up a positive relationship during their stay together. It is also a good idea to
request a room to be allocated for you nearby, so you can be easily accessible and quickly support the
child you are accompanying if needed.
Primary contacts for support: explain to the child who they can talk to when seeking any additional
support during the event, including reporting a case of suspected or alleged child abuse. You should
share the details of the Child Protection Focal Points and/ the event organiser with the child. Also,
ensure that the child knows your room number and how to call you using hotel telephones.
DURING THE EVENT
• Stay close to the child: make sure you are near the child you are accompanying and ensuring his/her
overall needs and wellbeing are timely met.
• Ensure physical and emotional safety: make sure the child is protected at all times from any violent,
harmful or unacceptable influences, experiences or exposures. On an ongoing basis, check with the
child if he/she is feeling well and comfortable.
• Encourage the child: contribute to quality participation by encouraging the child to express his/her
opinion and participate within their best capacities and abilities. Do not interfere with the child’s
opinion even if you may disagree with it and try your best not to impose your own beliefs and opinions.
• Time-out for the child: if you think that the child needs a break or if he/she is feeling overwhelmed or
unwell, inform the facilitators and take the child out of the meeting room. There will be a quiet place
available at the meeting venue where children can relax and take rest. If the child or you need any
emotional support, the organisers will arrange for professional counseling support.
• Time-out for chaperon: similarly, if you feel exhausted and need to rest and relax, approach the Child
Protection Team to identify a temporary replacement. At no time and under no circumstances should
you abandon the child and leave them unattended, except during the group activities that may not
require your direct support.
• Collaborate with other chaperons: develop a collaborative relationship with other chaperons, so you
can contribute to maximum protection of all children as a team and when appropriate. However,
always remember that you have primary responsibility for the protection of the child in your care.
• Behaviour of other adults: if you get to know of any inappropriate behaviour of other adults involved in
the event or staying at the same venue, bring those to the attention of the organisers/Child Protection
Team.
• Coordination with Child Protection Team/Focal Points: if a child informs you of an issue that requires
the attention of the Child Protection Team or Focal Point, communicate this concern to the Child
Protection Team without delay. Also, share your observations on any challenges you suspect the child
might be having to the Child Protection Team/Focal Points. They will handle the issues confidentially
and appropriately.
• Child protection debriefings: participate in the daily child protection debriefings with the Child
Protection Team/Focal Points. This is a good opportunity for you to raise any concerns/support needs
that the child may be experiencing.