Once the guest is settled, the Receptionist/Assistant Front Office Manager must ensure the reasons for the request for a room move is logged into the guest profile
The housekeeping department must be informed at final stage.
If the complaint is for a defect in the room, the housekeeping department or engineering department is informed, depending on the type of defect. The room is made “out of service” to avoid selling it to any other guest till the defect is rectified.