He then updates the accounts payable subsidiary ledger from
his terminal to reflect the transaction. The clerk temporarily
files the receiving report until the invoice
arrives from the vendor. Typically, vendors provide
a photocopy of the original purchase order along
with the invoice so that any discrepancies can immediately
be identified. When the accounts payable
clerk receives the invoice and purchase order copy,
he pulls the receiving report from the temporary file
and reconciles the three documents. At this time, the
clerk updates the accounts payable control and the
inventory control accounts in the general ledger on
his terminal. The clerk the sends the invoice, receiving
report, and the purchase order copy to the cash
disbursements department