As i'm facing this case at the moment and I have more questions regarding to the process.
1. Admin will create PO for payment to a vendor --> In order to complete PO we need to provide the complete budget code however as the payment will be reimburse from partner which usually means we do not plan for the expense to be charges to our budget. Could you please advice which budget line/code should we use so it doesn't effect our current working budget. As you may know our current working budget is quite tight and we do not know how long would it take before the reimbursement is made and the clearing to be finalize. Thus we may not be able to spare our budget for these expenses