This paper will describe how a librarian and a team of four dozen
volunteers completed the digitization of 15,000 records from the
Family History Index in just over a year, resulting in a highly usable
database that helped Chelsea District Library earn its distinction of
“Best Small Library in America” for 2008 from Library Journal and
the Bill and Melinda Gates Foundation. The first section will describe
preparation for the project, including research in archival standards
and digitization techniques, as well as the recruitment and training of
the volunteer workforce. Section two will describe the decisionmaking
process that went into the choice of open source software in
order to create a user-friendly, free database of the records on a
limited budget, as well as the work of developing and testing the
database itself. Section three will offer an overview of the workflow for
staff and volunteers as they did data entry, scanning, and
proofreading of the records. Finally, the paper will describe the
resulting database, current upkeep and expansion, and how the
project served as a model for additional digitization work
This paper will describe how a librarian and a team of four dozenvolunteers completed the digitization of 15,000 records from theFamily History Index in just over a year, resulting in a highly usabledatabase that helped Chelsea District Library earn its distinction of“Best Small Library in America” for 2008 from Library Journal andthe Bill and Melinda Gates Foundation. The first section will describepreparation for the project, including research in archival standardsand digitization techniques, as well as the recruitment and training ofthe volunteer workforce. Section two will describe the decisionmakingprocess that went into the choice of open source software inorder to create a user-friendly, free database of the records on alimited budget, as well as the work of developing and testing thedatabase itself. Section three will offer an overview of the workflow forstaff and volunteers as they did data entry, scanning, andproofreading of the records. Finally, the paper will describe theresulting database, current upkeep and expansion, and how theproject served as a model for additional digitization work
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