One copy of the receiving report accompanies the physical inventories to either the raw materials storeroom or finished goods warehouse for safekeeping.
Another copy is filed in the open/closed PO file to close out the purchase order.
A third copy of the receiving report is sent to the AP department, where it is filed in the AP pending file.
the set up AP function has received
during which time the firm’s liabilities are technically understated
PO in the pending file.
This is called a three-way match, which verifies that what was ordered was received and is fairly priced.
Once the reconciliation is complete