2.4 Preparing to Develop and Document an SQF 2000 System.
Each business has its own unique culture and infrastructure and, as such, will require a customized
implementation program designed to fit the respective business. The process of implementing an SQF system
should be treated as a project. The implementation should be planned, structured and have a target date for
completion. Management must be kept informed of progress which is best achieved through regular written
progress reports.
For best long-term results, involvement of plant employees in every phase of SQF Systems development and
implementation is critical. History shows that systems designed without the involvement of line operators have
mixed success. The benefits of employee involvement include perceptive risk identification, effective program
implementation and sustained maintenance consistent with, or exceeding generally accepted good practices.
Non-technical language and use of familiar terminology, consistent with the business operation, is encouraged
for successful implementation by plant employees.
While there is no right way to document a food safety and/or food quality system, a major consideration is to
keep it as simple and uncomplicated as possible. A system that is easy to follow will be easy to implement and
maintain. It will also be easy to audit and this will prevent frustrations, save time and most importantly – save
money.